[ˈru̇m] [ˈnīn] [i-ˈvents]

room, nine adj., events pl.

Room for event marketing: room09 Events GmbH, Nikolsdorfergasse 7-11/3, 1050 Vienna



Consumed in cups (caffeine)



Our guests’ endorphins release (micromole)



Planned, designed and implemented for our clients (days of events)

A very warm welcome to room09 Events

Please do come in.

Passion for event marketing

No event is the same. However, each of it requires 100% commitment and service. Since 2006, we have been looking passionately and enthusiastically after our clients operating in the life science industry. Tailor-made concepts, professionalism in project management and outstanding customer care – this is what makes the difference when working with us. As a leading specialist in our field, we are not only aware of pharma-specific requirements, compliance guidelines and target groups, but also know how you can distinguish yourself from competitors. Our employees are highly committed and guarantee competence, service quality as well as flexibility, in order to assure a smooth process of your project. During the event, our staff ensures that all details and demands are taken care of so you can sit back and have time for your customers.


What we do.

Types/formats of Events

Scientific symposia & congresses
Investigator Meetings
Launch events
Internal (employee) events &
Advisory board meetings, OL-meetings, focus group meetings
Medical specialist conferences
Exhibition and trade show stand management
Gala events


Event concept

  • Creative concepts
  • Location selection, evaluation and booking
  • Hotel selection, evaluation and booking
  • Food & beverage management

Participant handling

  • Registration management incl. regular reporting
  • Travel booking and transfer management
  • Call Center

Pharma specific services

  • Coordination “DFP” (CPD) (submission, booking, coordination)
  • Monitoring of pharmaceutical-specific processes in the event organisation
  • Information regarding the legal framework of events in the pharmaceutical industry

Production planning

  • Technical production management
  • Event logistics
  • Event technology and multimedia
  • Decoration and specific event printings

Project planning and management

  • Budget calculations
  • Ongoing updates
  • Invoicing

Graphics, layout, web

  • Development of event CI
  • Design and production of event-specific printed materials
  • Web, print and multimedia

Program & production

  • Time schedule
  • Event shedule
  • Management of speakers, moderators and artists

Project implementation

  • Operations control
  • Guest services
  • Check-in & hospitality
  • Coordination of service providers and supplier

Our Team

We are committed to you.

Mag.(FH) Claudia Horny

Owner & Managing Director

Helene Wilhelmsen, BSc MA

Project Manager

Johanna Schiff, BSc

Project Manager

Caroline Grossmann-Pruscha, BA

Project Manager

Andrea Singer, BA

Project Manager

Jessika Wulff, MA

Junior Project Manager

Clients and references

We focus on excellent service.

Our Clients

What Our Clients Say

Mag. (FH) Elisabeth Keil

Pharma Marketing Club Austria (PMCA)

We have been working with room09 for years and we feel steadily confirmed in our agency selection. The friendly room09 team impresses with especially high event expertise, great reliability as well as with great client- and service orientation.

Monika Strobl

Meeting & Congress Management Specialist
Boehringer Ingelheim RCV GmbH & Co KG
(OPU Österreich)

Since 2011 Boehringer Ingelheim has been working together with room09 events. We have been organising numerous stand-alone symposia, roadshows and internal (employee) events with the team of room09 Events. We are impressed with the competence, flexibility, perfect execution, the outstanding service orientation and the constantly new and creative ideas and concepts. We are looking forward to continuing the planning of upcoming events with room09.

Michaela Zieger

Therapeutic Area Manager Immunology
Sanofi-Aventis GmbH, Österreich 

There are several good reasons for the agency partnership of Sanofi with room09 Events. Besides the extraordinary creativity of Claudia Horny and her team as well as the perfect organisation of events, the understanding for the specific requirements of the pharma industry and its clients makes room09 especially stand out.

Dr. Michael Zörer

Head of Clinical Operations
AOP Orphan Pharmaceuticals AG

Claudia and her team have organized several investigator meetings for my projects, and they have all been extremely successful and professional, whichever country or location we chose. It is a pleasure to conduct such meetings, also our clients have expressed their utmost satisfaction.

Mag. Peter Wimmer

Country Manager Austria/Germany
+WPharma GmbH/ Board Member PMCA

Room09 Events/Claudia Horny is a unique combination of professional and personal perfection in event marketing. For classical and unconventional event concepts, the cooperation is not only refreshing and enriching, but in my opinion also best-in class in Austria.

OÄ Dr.in Waltraud Stromer

Past-President of the Austrian Pain Society
Medical specialist for anesthesia and intensive care

As the initiator and scientific director of numerous scientific symposia & events, I am delighted about the expertise of the pleasant room09 team - my first choice as a service provider in Austria! I am looking forward to further great cooperation as well as innovative and interactive events.

We look forward to meeting you!

Contact details


All pictures, contents and texts are copyright of room09 Events GmbH

Design & implementation: werbemeisterei

All rights reserved. Texts, pictures, graphics, audio-files, animations and videos as well as their arrangement on the website of room09 Events are subject to the protection of copyright and other protective laws. The contents of this website must not be copied for commercial purposes, distributed, modified or made available to third parties.

Informationen zu E-Commerce und Mediengesetz

Privacy Policy

Privacy Policy | Imprint

Copyright © 2018 -2024 room09 Events GmbH. All Rights Reserved.